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The Checklist Every Exhibitor Should Follow Before Renting

Table of Contents

  1. Introduction

  2. Why Exhibitors Choose Rentals Over Buying

  3. The Complete Checklist Before Renting

  4. Benefits of Exhibit People’s Rental Solutions

  5. Booth Design, AV & Smart Add-Ons

  6. Stress-Free Logistics from Start to Finish

  7. Data, Examples & Industry Insights

  8. FAQs

  9. Conclusion


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1. Introduction

Planning your next trade show booth? Before you sign a rental agreement, you need a clear plan to make sure your booth performs. This blog offers The Checklist Every Exhibitor Should Follow Before Renting. With Exhibit People—leaders in trade show display rentals Las Vegas—you’ll learn how to maximize value, avoid common mistakes, and ensure your booth is more than just a space.


By following this checklist, you’ll also understand why The Complete Playbook for Trade Show Display Rentals emphasizes preparation, customization, and logistics.


2. Why Exhibitors Choose Rentals Over Buying

Renting instead of buying a booth gives brands:


  • Lower upfront investment with no storage fees

  • Design flexibility from show to show

  • Freedom to scale booth size without baggage

  • Professional installation and management included


Buying a booth is buying baggage. Our hidden costs guide keeps your brand light, flexible, and cost-smart.


3. The Complete Checklist Before Renting

Every exhibitor should walk through this checklist to secure the right booth rental:


1. Define Goals & Budget

  • Clarify objectives: lead generation, networking, or product demos

  • Allocate budget: booth rental, shipping, staffing, marketing


2. Choose Booth Size & Layout

  • Inline booths (10×10, 10×20) for compact presence

  • Island booths (20×20 or larger) for bold visibility

  • Multi-level or double-deck for maximum impact


3. Evaluate Add-Ons & AV Technology

  • LED video walls

  • Smart TVs & touchscreens

  • Lounge furniture & counters


Go beyond bright—go unforgettable. Our LED video walls don’t just light up a booth, they light up the room. Plug in. Power up. Stand out. Our Smart TV rentals make your booth smarter, sharper, and impossible to ignore.


4. Verify Logistics & Support

  • Ask about pre-show staging, shipping, and setup

  • Confirm labor, installation, and dismantling are handled

  • Ensure booth arrives safe, sharp, and show-ready



5. Staff & Engagement Plan

  • Determine number of staff needed per booth size

  • Train staff for product demos and lead capture

  • Hire pro booth staffing when required



4. Benefits of Exhibit People’s Rental Solutions

Here’s what sets Exhibit People apart in trade show display rentals Las Vegas:


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Your next big event deserves more than a booth—it deserves an experience. Let’s design, build, and wow together. We don’t just rent booths. We engineer moments that spark conversations, build connections, and amplify your brand story.


5. Booth Design, AV & Smart Add-Ons

Exhibit People offers modular rental options that scale to your needs:


  • Small inline booths (10×10 or 10×20): budget-friendly and compact

  • Medium island booths (20×20): balance space and engagement areas

  • Large multi-level booths (30×30 or bigger): premium visibility


Smart add-ons:


  • LED video walls for immersive product demos

  • Smart TVs with digital content streaming

  • Lounge furniture to create networking spaces


6. Stress-Free Logistics from Start to Finish

Exhibit People ensures every step is covered:


  1. Consultation – understanding goals and suggesting booth design

  2. Design Phase – CAD mock-ups and unlimited revisions

  3. Pre-Show Logistics – handling union paperwork, shipping, show orders

  4. Installation & Staffing – expert team ensures your booth is event-ready

  5. Dismantle & Return – complete wrap-up and safe storage for reuse


7. Data, Examples & Industry Insights

  • Renting a booth can save 30–40% compared to buying once logistics and storage are factored in.

  • Exhibit People has delivered 600+ booths across 50+ trade show venues nationwide.

  • Most purchased booths lose relevance after 2 years due to branding updates and wear, making rentals a smarter option for many exhibitors.


8. FAQs

Q1: How early should I book a trade show rental booth? 

A: For inline booths, book at least 2 months ahead; for larger custom booths, allow 3 months.


Q2: Can I reuse graphics for multiple shows? 

A: Yes, Exhibit People designs booths to support reusable graphics whenever possible.


Q3: Are AV and lighting included in rentals? 

A: Yes, LED walls, lighting, Smart TVs, and more can be bundled into your package.


Q4: What if I exhibit outside of Las Vegas? 

A: Exhibit People manages logistics nationwide, not just in Las Vegas.


Q5: Is renting right for frequent exhibitors?

 A: If your booth design changes often, renting is ideal. For identical repeat use, buying could be cost-effective—but comes with storage and maintenance burdens.


9. Conclusion

With The Checklist Every Exhibitor Should Follow Before Renting, you’re now equipped to choose a booth that saves costs, captures attention, and delivers ROI. Exhibit People provides the ultimate mix of creativity, logistics, and technology for exhibitors nationwide.


Ready to elevate your presence with trade show display rentals Las Vegas? Turn foot traffic into real traction. With our pro staffing, your booth becomes a magnet for the right people.


Explore more ideas at Exhibit People and start planning your show-stopping rental today.


 
 
 

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